Current RFPs/RFQs

REQUEST FOR QUALIFICATIONS/PROPOSALS

City of Tyler Comprehensive Plan Request for Proposals

Revised Scope (added task 8) 5/28/24

Deadline Extended 5/28/24

Introduction:

The City of Tyler is soliciting proposals from qualified consulting firms to undertake a comprehensive planning study to guide the future growth and development of our city. The purpose of this study is to create a comprehensive plan that will serve as a roadmap for sustainable development, infrastructure improvement, and community enhancement over the next 20 years. The City expects project completion by February 2026 but reserves the right to extend and/or expand the scope of this contract, subject to approval and funding availability.

Scope of Work:

The selected consulting firm will be responsible for conducting a thorough analysis of the city’s current demographic, economic, environmental, and land use conditions. The comprehensive plan study should include, but not be limited to, the following tasks:

1. Community Engagement:

  • Develop and implement a comprehensive public engagement strategy to gather input from residents, businesses, community organizations, and other stakeholders.
  • Organize public meetings, workshops, surveys, and other outreach activities to ensure broad participation and representation.
  • Utilize digital engagement methods as part of community engagement efforts.

2. Data Collection and Analysis:

  • Gather and analyze demographic data, economic indicators, land use patterns, transportation networks, housing stock, environmental resources, and other relevant information.
  • Identify trends, challenges, opportunities, and priorities for the city’s future development.

3. Goal Setting and Visioning:

  • Facilitate workshops with steering committee and focus groups to establish community goals, values, and a shared vision for the future of the city.
  • Develop a set of guiding principles and objectives to inform the comprehensive plan.

4. Land Use and Zoning:

  • Conduct a land use inventory and assess existing zoning regulations.
  • Review and evaluate existing Area Development Plans and recommendations.
  • Recommend updates to the zoning code, land use policies, and development standards to promote compatible and sustainable growth.

5. Transportation and Infrastructure:

  • Evaluate the effectiveness of the city’s transportation network, including roads, public transit, bicycle, and pedestrian infrastructure.
  • Identify infrastructure needs and prioritize investments to improve connectivity, mobility, and accessibility.

6. Public Services and Facilities:

  • Assess the city’s natural resources, environmental assets, and vulnerabilities.
  • Assess and evaluate the effectiveness of the city’s services and facilities and include elements of various master plans.
  • Develop strategies to promote conservation, resilience, and sustainability.

7. Implementation Plan:

  • Prepare an action-oriented implementation plan with specific recommendations, policies, programs, and projects.
  • Define roles, responsibilities, and timelines for the implementation of the comprehensive plan.

8. Texas General Land Office (GLO) Resilient Communities Program Grant: (ADDED 5/28/24)

  • Respondents must be qualified to provide grant administration and planning services in compliance with the U.S. Department of Housing and Urban Development (“HUD”) and guidelines issued by the Texas General Land Office (GLO).

Pre-Funding Services

The Respondent will develop project scope, timelines, goals, metrics, and deliverables for CDBG-MIT RCP qualified projects and complete CDBG-MIT RCP Grant application. The provider will work with City Staff and Engineering to provide the concise information needed for submission of complete RCP funding application and related documents. The required information shall be submitted in the format required by the GLO. All payment for grant administration and planning services is contingent upon the City being awarded funding through the RCP.

Post-Funding Services

Respondent will provide planning services for projects approved for funding under the CDBGMIT RCP Grant. The Respondent will serve as project manager and complete all project deliverables as identified in the scope of work and the grant contract with the GLO and in the timeframe required by the GLO. Respondent will administer and complete all financial, project deliverable and administrative reporting requirements for the zoning ordinance and other eligible ordinance projects approved for RCP funding. The selected Respondent must follow all requirements of the Texas GLO Resilient Communities Program.

Grant Administration Services - General

  • Prepare and submit all required reports (Section 3, AFFH, etc.).
  • Implementation and coordination of Section 504 requirements (ADA Accessibility compliance).
  • All other requirements for program compliance.
  • Ensure that fraud prevention and abuse practices are in place and being implemented.
  • Prepare and submit all closeout documents.
  • Submit all invoices no later than 60 days after the expiration of the contract. All outstanding funds may be swept after 60 days. The provider may request an extension of this requirement in writing.
    1. Assist in preparation of contract revisions and supporting documents including but not limited to:
  • Amendments/modifications,
  • Change orders.

Proposal Submission Requirements:

Interested consulting firms are invited to submit a proposal that includes the following:

  • Executive Summary
  • Firm Qualifications and Experience
  • Proposed Methodology and Approach
  • Work Plan and Schedule
  • Team Composition and Key Personnel
  • Budget and Fee Schedule
  • References from similar projects

Proposal Evaluation Criteria:

Proposals will be evaluated based on the following criteria:

  • Qualifications and experience of the consulting firm and project team
  • Methodology and approach to conducting the comprehensive plan study
  • Demonstrated understanding of the city’s needs, challenges, and opportunities
  • Clarity, feasibility, and completeness of the work plan and schedule
  • Budget and cost-effectiveness of the proposed services

Submission Deadline:

Proposals must be submitted electronically in PDF format to Kyle Kingma/kkingma@tylertexas.com no later than June 24, 2024 at 3:00 PM. Late submissions will not be considered. A virtual dropbox option will be set up for submissions exceeding 20 MB.

Questions and Clarifications:

All questions and requests for clarifications regarding this RFP should be directed in writing to Kyle Kingma/kkingma@tylertexas.com no later than May 31, 2024. Questions received and the response will be posted on the webpage https://www.cityoftyler.org/government/departments/development-services/developers/comprehensive-plans

Right to Reject Proposals:

This RFP does not commit the City to award a contract. The City of Tyler reserves the right to accept or reject any or all submittals as a result of this request, to negotiate with all qualified sources, or to cancel in part or entirety if found to be in the best interest of the City.

Costs of Proposing:

The City shall not be liable for any costs incurred in the preparation, presentation, interviews or negotiation in response to this solicitation.

In accordance with House Bill 1295, for certain contracts entered into on or after January 1, 2016, the successful firms must submit a Certificate of Interested Parties (Form 1295) at the time the signed contract is submitted to the CITY. The law applies (with a few exceptions) only to a City contract between a business entity and a governmental entity or state agency that either (1) requires an action or vote by the City Council before the contract may be signed or (2) has a value of at least $1 million.

Contact Information:

For inquiries and further information, please contact:

Kyle Kingma, AICP, CFM

Planning Director

City of Tyler

423 W. Ferguson Street, Tyler, TX 75702

903-531-1178

kkingma@tylertexas.com

Development of Form-Based Code in Pilot Area

CITY OF ARLINGTON

Arlington, TX

The City of Arlington (“City”) is seeking a response to this Request for Qualifications (RFQ) from accomplished consultants to lead the visioning and development process for Arlington’s new Form-Based Zoning Code (FBC). The City will pilot the new FBC in one of three determined geographies. The code will fully replace the present Euclidian zoning code in the selected area.

The final FBC must include all text, organizational material, graphics, maps, and any other necessary provisions to administer and scale up the FBC. The consultant will also develop a plan for administration processes to streamline zoning reviews in the pilot program geography. The City of Arlington is requesting qualifications from professional consulting firms qualified to develop a Form-Based Code (FBC) in a pilot area.

The City seeks to develop this FBC with significant and meaningful input from the surrounding community and neighborhoods. A FBC will be developed that fosters walkable, mixed-use neighborhoods and embodies the City Council’s priorities: Champion Great Neighborhoods, Enhance Regional Mobility, Invest in Our Economy, Leverage Technology, and Support Our Youth and Families.

The City is interested in studying the existing conditions, understanding opportunities and needs, creating a robust vision for the area, and developing implementation strategies to ensure the future success of the code and the subject area. Specific aspects to be considered during the planning process include demographics, transportation and traffic impacts, economic development, public safety, public infrastructure, neighborhood dynamics, land use, and housing. The Form Based Code will also include a robust community outreach process with charrettes, public visioning, partnership building. It is preferred that the selected consultant team themselves reflect the demographic makeup of the project area and demonstrate extensive success in engaging typically hard-to-engage populations and in neighborhood organization and empowerment. The firm selected for this project will provide leadership on all aspects of the project throughout the entire process, working closely with City staff, elected officials, and members of the public.

The City of Arlington is centrally located in the DFW region, between the cities of Fort Worth and Dallas, and is a growing community with a population of approximately 400,000 residents. Arlington is currently home to the University of Texas at Arlington, Six Flags Over Texas, the Texas Rangers baseball team (MLB), the Dallas Cowboys football team (NFL), the Arlington Renegades football team (UFL), the Dallas Wings basketball team (WNBA), the Dallas Jackals rugby team (MLR), as well as major corporations and other entertainment attractions. The City is well connected to the region via state and interstate highways.

SUMMARY PROJECT SCOPE

The current Unified Development Code was adopted in 2014 and has been amended several times. The City’s Comprehensive Plan was adopted in 2015. The City seeks professional planning & zoning assistance to create a Form-Based Code incorporating the goals and objectives identified in City’s Comprehensive Plan and community preferences to meet the needs of existing and future residents. This study will address the following issues in an effort to engage significant community involvement to guide future development, strengthen neighborhoods, build community capacity, improve pedestrianism, transportation and safety, enhance economic development, and position FBC pilot area as a destination in its own right and as the recognizable gateway to Arlington.

The City of Arlington strongly encourages bidders to submit their response to this RFP electronically. If submitting a paper proposal, it must be submitted in a sealed envelope or package and labeled with the company name, solicitation number and title. Late proposals will not be accepted.

The City of Arlington exclusively uses IonWave for the notification and dissemination of all solicitations. The receipt of solicitations through any other means may result in your receipt of incomplete specifications and/or addendums which could ultimately render your bid/proposal non-compliant. The City of Arlington accepts no responsibility for the receipt and/or notification of solicitations through any other means. The deadline for submission is 2:00 p.m., Thursday, June 6, 2024.

Further information, including the complete invitation packet, can be found here: The City of Arlington (ionwave.net)

CONTACT INFORMATION

Website

https://arlington-tx.ionwave.net/CurrentSourcingEvents.aspx

Contact Email

patricia.sinel@arlingtontx.gov

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NEW COMPREHENSIVE PLAN AND ZONING ORDINANCE UPDATE - City of Harlingen
The City of Harlingen is requesting Statements of Qualifications for Professional Planning Services for a comprehensive plan and zoning ordinance update in accordance with any applicable Texas General Land Office policies and/or regulations. Interested firms must register to request a RFQ packet with the Purchasing Office at Purchasing@harlingentx.gov. The deadline for submission is 2:00 p.m., Tuesday, May 21, 2024, in the Purchasing Office located at 404 S. 54th Street, Harlingen, TX 78550. For more information, contact the Purchasing Office at (956) 216-5316.

The City of Harlingen does not discriminate on the basis of race, color, creed, sex, gender, age, familial status, disability, or national origin in employment or provision of services, programs, or activities. Small, minority, and women business enterprises are encouraged to submit their qualification statement for consideration. The City of Harlingen reserves the right to refuse and reject any or all responses and to waive any or all formalities or technicalities, and to accept the proposal considered the best and most advantageous to the City.

City of Harlingen

Purchasing Department

404 S. 54th Street

Harlingen, TX 78550

(956) 216-5316

(956) 427-8711 Fax

Email: Purchasing@harlingentx.gov

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