Description

Under the general supervision of the Community Development Manager, provides support in the development of department policies and procedures and administers federal, state, and local regulations by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Plans and researches assigned projects/programs for the Community Development Department.
2. Provides technical assistance to Departmental personnel regarding software programs implemented with both the City and Department. Serves as system administrator for multiple software programs.
3. Reviews employee credit card purchases and verifies items are coded properly. Processes invoices, completes payment authorization forms for submittal to the Finance Department for payment.
4. Assists in the development of Community Development Department policies and procedures, reviews, analyzes and recommends new methods and/or technology.
5. Provides organizational support by participating in the development and implementation of department objectives and priorities relating to building inspection operations; identify and communicate opportunities for improving work methods and processes.
6. Oversees the administrative duties related to the support of the Neighborhood Services Division, including processing code violation letters, court documents, ordering property code abatement services, invoicing and liens.
7. Collects, compiles, and prepares information and reports as needed for Community Development Staff.  Maintains all necessary departmental records for day-to-day activities and permanent files.
8. Oversees third-party plan review and inspection contractor.
9. Assists contractors and citizens with requests for information regarding department procedures and city ordinances and provides copies of requested documents.
10. Researches, retrieves and reviews historical records as necessary; verifies parcel ownership and checks for violations and inspection history for open records requests.
11. Compiles various regular reports in accordance with standard operating procedures.
12. Maintains records of documents, correspondence, reports and statistical/financial summaries processed.
13.  Ability to work on several projects or issues simultaneously.
14. May perform other projects and handle special assignments as required.
15. Regular and timely attendance required, as well as the ability to get along with others in a professional and cordial manner.

SUPERVISORY RESPONSIBILITIES

Supervises Community Development Clerk related functions of the Community Development Department, including oversight of the City’s third-party plan review and inspection contract. Carries out responsibilities in accordance with the organization’s policies and applicable laws. Responsibilities include training employees, planning, assigning, addressing complaints and resolving problems.

EDUCATION and/or EXPERIENCE

Associate’s Degree plus four years of municipal experience in a community development department or related field. Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.  Preferred: at least one year of experience in supervisory/leadership role.